Transfer digital records

Quick reference

1. Contact the Archives (archives@sfu.ca) to request a deposit folder on SFU Vault.
2. Identify records that are ready for transfer: university records must be covered by a Records Retention Schedule and Disposal Authority (RRSDA) that provides for archival transfer; non-university records must be covered by an existing donation agreement.
3. Create a transfer folder for the records you are transferring; you can have as many sub-folders as you like.
4. Zip the transfer folder and upload the zip file to your deposit folder on SFU Vault.
5. An archivist will review and validate the transfer and notify you by email when the deposit has been finalized; retain the Transfer Completed Notice for your records.
6. On receipt of the Transfer Completed Notice you should delete the records that you deposited. Deletion ensures that you will not unintentionally re-send the same records at a later date, are in compliance with the applicable RRSDA, and minimize the risk of unauthorized access, use or disclosure of personal or confidential information contained in the records.
7. The Transfer Completed Notice includes a list of all files included in the transfer and the Accession Number assigned to it. Refer to this when requesting access to files previously transferred. The Archives will need to know the name of the file and the transfer Accession Number.